Schedule- This is the Gantt chart mentioned above.Every milestone also functions as a check point and helps you track the project's overall progress. Milestones - You will want to compile a list of all the work that needs to be done and define which tasks are related in a way that allows you to combine them in a sensible milestone at the end of them.Management Structure - You need a detailed breakdown of the roles you and your team members will play to clarify decision making processes, competencies and responsibilities.For example, if you are preparing a trade show event, the opening day of the convension puts a constraint on the finish date for the project. Constraints - Determine all the constraining factors that apply to the project.Resources - Given the output and its required quality, there's a specific need for resources like personnel, time, funds, equipment, facilities, and information.Only if the output is of the required quality can a completed project be considered fully successful. In the above example, you will want to make sure that the updated network can actually cope with the expected traffic. Quality Criteria - You need to determine what quality the output needs to have and which criteria determine the quality.For example, if your aim is to update a company's IT infrastructure your final output would be an update computer software on every device, including new computers and hardware as needed. Output - Based on the aim of your project, this is a detailed description of what will actually be produced.Aim of Project - This is a mixture of reasons for the project at hands and the benefits that are expected to result from it.Additonally, the project plan should describe how you will make them happen, in which order, with what results, which challenges might be faced, etc.Ī good project plan should feature the following elements: The project schedule shows when the project manager has planned for a project activity to happen. Even though the Gantt chart is what many people, among them many project managers, mostly associate with the project plan, it is only a part of the entire project plan and is better called the project schedule. It is essential to keep in mind that every instant of project planning is a time for realistic optimism - you will want to excite your team and everyone involved about the opportunities while having a fierce eye on what objectives are achievable.įirst, let's define what the project plan, or project management plan as named by the Project Management Institute (PMI), really is. This includes that you should clarify objectives and requirements at various points throughout the project execution. Most likely you will have to go back to your initial project plan and possibly revise it if you want to keep things on track. The most exciting, and at the same time the most difficult part of project planning, is that it is never really completed until all project goals are delivered. This implies that no project management effort can be effective if it is not based on a solid project plan. Other planning activities include cost estimations as well as defining budgets. Once the project is underway, project management actually utilizes the elements previously defined in the project planning phase to execute, monitor, control and finally close the project. This is also the time when project managers collect and clarify project requirements, help to define the overall project scope, create a work breakdown structure and develop a project schedule. During the planning phase the project manager identifies who does what, how and when. However, they entail very different project related activities. This clarifies that project planning and project management are both a part of the overall project life cycle and both required for successful project delivery.
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